Accounts Payable Administrator (Term Position)

Offered in: Ottawa, Northern ON, NW QC, Windsor

Location: 24 Colonnade Road, Ottawa ON
Schedule: Daytime, Monday to Friday
Salary: $27.96 / hour

We are currently recruiting for Temporary Accounts Payable Administrator for a 12-month term to work at our head office in Ottawa, ON.

What You Will Be Doing

The Accounts Payable Administrator is responsible for the timely and accurate processing of supplier invoices, employee expense reimbursements,and financial system updates. This role also includes the calculation and payment of all government remittances, such as HST/GST/QST, CPP, EI, EHT, garnishees, and union-related payments.

Key Responsibilities

• Verify invoices to ensure authorizations comply with financial policies
• Code and input invoices to the appropriate department and general ledger accounts, or review coding by managers/directors to ensure accuracy and compliance with company policies and accounting principles
• Code and input employee expense claims to the appropriate departments, expense accounts, and rebilling accounts
• Process bi-weekly payments, including but not limited to cheques, EFTs, and online payments
• Prepare and remit payments for statutory and legislative requirements
• Prepare account reconciliations and supporting documents for annual audits
• Assist the Controller with financial analysis and special projects as required

Good to have

• Experience with Microsoft Dynamics Great Plains (GP)
• Experience with accounts receivable and general account reconciliations
• Familiarity with corporate credit card programs (e.g., Spend Dynamics)
• Experience with wire transfers in addition to EFT and cheque processing
• Knowledge of WSIB remittances and reporting
• Experience maintaining vendor records and supplier filing systems
• Familiarity with audit support documentation and financial reporting standards
• Excellent communication skills for working with internal and external stakeholders

Must have

• College certificate in accounting or a related field, or an equivalent combination of education and experience
• Minimum 3 years of full-cycle accounts payable experience
• Solid understanding of accounting principles and general ledger functions
• Experience with accounting software (A/P, A/R, banking, and G/L modules)
• Proficiency in MS Excel (intermediate) and Microsoft Office
• Strong attention to detail and accuracy in financial data entry
• Knowledge of Canadian statutory remittances (HST/GST/QST, CPP, EI, EHT)
• Experience processing payments via cheque, EFT, and online platforms
• Ability to obtain a Secret security clearance

Application Process

If we’re the right fit for you, we want to hear from you! Send us your resume and cover letter to competition@commissionaires-ottawa.on.ca.

NOTE: Only those candidates that meet the specified requirements will be considered for this position. Candidates that do not meet the requirements may be considered for similar opportunities.

Commissionaires values the diversity of our workforce and respects its employees as individuals, regardless of race, nationality, religion, sexual orientation, gender and age.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and Commissionaires’ Policies on Accommodation, a request for accommodation will be accepted as part of Commissionaires’ hiring process.

We appreciate all who apply, however we will only be contacting candidates of interest.